Articles, Bylaws, and 501(c)(3)
MAPS is governed by the following Articles of Incorporation, filed with the state of Florida in 1986. MAPS' Bylaws govern the conduct and constitution of the Board of Directors.
- MAPS' Articles of Incorporation
- IRS Letter Confirming MAPS' 501(c)(3) Non-Profit Status
- MAPS' Form 1023: IRS Application for Non-Profit Status
- MAPS' IRS Forms 872-C & 1312
THE BOARD OF DIRECTORS
The Board of Directors shall be self-perpetuating.
The Board can be enlarged only with unanimous vote of the directors.
Board members cannot be removed, they can only resign.
The Board must serve for free. However, expenses related to traveling to the annual meeting can be paid for out of the resources of the non-profit.
The Board in its entirety must convene at least once a year. This meeting can take place over the phone via a conference call. However, meetings in person are required at least every two years.
If two Board members resign, the remaining Board member shall appoint two new Board members. These Board members shall be permitted, if they so choose, to write a note to the membership of the entire non-profit explaining their reasons for resigning.
If one Board member resigns, the two remaining Board members shall appoint a new member. The new member must have the support of both Board members. If there is no such candidate, each Board member shall nominate their candidate for an election to be held by current members of the non-profit.
ELECTION FOR A NEW BOARD MEMBER
The election shall be by mail, and both Board members shall be required to compose a letter to the members explaining why the support the candidate they nominated, and why they were not able to reach agreement with the other Board member. The Board member who resigned shall also be required to write a note explaining their reasons for resigning. In addition, both candidates shall write a note explaining their goals and strategies for the non-profit should they become president. All five of these notes shall be mailed to the members in the same package.
Members have no voting authority on the business of the non-profit, unless they are needed to elect a new Board Member.
President to be elected for a two-year term by the Board of Directors. However, the Board shall be authorized to fire the president at any time.
President's salary, if any, to be determined by vote of the Board of Directors. The president, if also a member of the Board, cannot vote on his or her own salary.
The President shall determine allocation of all resources without requiring Board approval.
President is required to prepare an annual report to the Board on all projects in which the non-profit is involved. This report may be submitted orally or in writing, at the discretion of the Board. Membership categories, charges, and benefits to be determined by President.